Content management systems are software programs that can organize and store content for businesses. You may be in the market for a new CMS and are wondering what your options are. We will discuss the top 10 document management systems.
Content Management Systems (CMS) do exactly that, manage content for businesses. Content may refer to both text-based documents and multimedia files. There are two main groups of markets that CMS programs cater to, web content management and document management.
Web-CMS websites assist in creating both web-based published and unpublished content. This content is used for public access. Examples of web-based content created by a CMS include blogs, information, purchasing, and other online store requirements.
DMS or document management systems handle electronic or printed content and also document security. The public does not usually access this content. Some examples of documents that would be managed through DMS include invoices, reports, transactions, receipts, the contract review process, and other printed documents.
. Some businesses use document management systems to store these documents securely.
Depending on what you are looking for, you want to select a content management system that suits your needs. Here is a detailed list of features you may want to consider when choosing the right CMS for your company.
Publishing
Ecommerce
E-Forms or Documents
Social Networks
Intranet
Image Processing
Digital Asset Management
Case Management
Contract Management
Business Process Management
Reporting and Analytics
These CMS systems are rated on features, price, and reviews.
WordPress is very popular and is easy to use. Popular Features of WordPress:
Cache plugins
Integrating with content delivery networks
Minimizing requests
Users report some slow WordPress sites due to inefficient coding. Many users wish to optimize WordPress performance to ensure their sites work smoothly.
Docufree provides scanning and document management based on a one-cloud platform. With seamless integration into your existing systems, Docufree can convert a variety of documents and categorize them. Documents are converted, processed, and stored into digital images, templates, and electronic formats. After being reviewed by 19 users, 10 people gave it a five-star overall rating.
Documents are accessed by:
Emails
Fax
Scanners
Postal mail
Web forms
Emails
Users reported it taking longer than other content management systems to get up and running.
This CMS meets small and mid-sized business needs using a user-friendly interface. No technical expertise is required. Systems are current and regularly updated. 28 reviewers rated this CMS 4.32 stars out of 5. 10 people recommended this content management system. There is no free trial for DocuXplorer, and the annual cost starts at $1500.00.
Onboarding
Personalized support
Product development
Users reported not feeling aware of workflow details and alerts and were disappointed in the visual look of the program.
This document management software program is simple and easy to use. Clients can easily upload documents and flexibly manage workflow to suit your business’s needs. Cloud-hosted solutions and other business applications are supported. Optix is compatible with macOS, Windows, Linux, and other programs. No free trial is available. This CMS will cost your business $36.72 per month. A rating of 4.91 stars out of 5 was given from 11 users.
Store Content
Capture content
Secure content
Revise content
Optimize business processes
Due to it being more affordable in comparison to other CMS, some users reported having difficulty finding this system.
eFileCabinet manages your documents and supports businesses of all sizes. This content management system claims to improve profitability and productivity. Using one platform and premier software, Rubex, this system is accessible via any browser or desktop. Over 860 users provided a review giving this CMS a rating of 4.4 out of 5 stars and receiving 19 recommendations. Packages start at $1200.00 annually
Workflow
OCR
File-sharing securely
Email importing
Manages eSignature requests
If files are not accessed consecutively, the filing system can be difficult to use. Users report that it is best used with an internet browser rather than on your desktop. Reviewers state that it is not compatible with Gmail.
This cloud-based CMS is compatible with desktop and mobile devices and supports both mid to large-sized businesses. Contentverse is also compatible with Microsoft Office and Word. The price is slightly less than competitors at $25.00 per month. 18 people provided reviews for Contentverse and gave it 4.06 stars out of 5.
Scan files
Import files
Save files
Drag and drop files
Store and edit documents
Add eSignature options
Add annotations
Add public and private comments
Users reported that they had to pay for 10 users even if they didn’t have 10 people using the system. Backup performance can be difficult with this software.
ECM-X is a document management software system that is compatible both on-site and on the cloud. Businesses securely manage digital documents and secure document submission practices. Character recognition is offered and supports over 100 languages. This system is compatible with Microsoft office online and PDF and AutoCAD viewers. The starting price is $5000.00. Only 2 users reviewed but provided a 5-star rating.
Document version controls
Role-based access control
Advanced search
Video streaming
Users reported struggling with the password management tool.
This digital asset management tool helps businesses organize and share their brand asset library. This system is cloud-based and supports businesses of all sizes. Canto is compatible with Adobe, Microsoft, WordPress, Slack, Twitter, and Facebook. Pricing for Canto is not available. 60 people reviewed Canto, giving it a rating of 4.52 stars out of 5.
Manages workflow
Manages documents
Updates document versions
Manages approvals and comments
There are minimal negative reviews, but one user stated that they did not use many of the features offered by Canto.
This cloud-based CMS supports document management and workflow solutions in both digital and paper formats. Monthly subscriptions are available, and pricing depends on the services you require. 55 people reviewed DocuWare and gave it a rating of 4.56 stars out of 5.
Windows folder import functions
Full-text indexing
Barcode recognition
Task control
Deletion workflow
Versioning
Pending box
Flexible search functions
Users complained about the lack of support when having technical issues or needs.
Serving large to mid-sized businesses, DocStar is a cloud-based and on-premise system that allows companies to upload, store and share documents in many ways. Compatible with desktops, smartphones, tablets, and printers. Out of 26 reviews, users gave it a rating of 4.35 out of 5 stars. Pricing options are not available.
Version control
User-based permission to control access to documents
Software solutions
Although the pricing was not accessible, users reported feeling the pricing was a bit high.
Depending on the features you are looking for in a CMS, this list of top 10 CMS systems provides you with a bit of everything.
Ever heard of interval funds but don’t know what they are? You might have encountered…
Which workout do you think is better: pull-ups or chin ups? These two exercises might…
Kava is a traditional drink in the South Pacific made using the root of the…
Hernia refers to the health condition where an internal organ or tissue bulges through the…
When you spend 10 days in Costa Rica, it feels like you are experiencing a…
Enhanced by the Lake District, the twin town of Ulverston is one of the best-kept…