Asset Tracking Software

Luxury hotels are equipped with costly amenities and lots of precious items. It includes paintings in the hallway, products in the gift shops and imported carpets.

According to Wellness Heavencoffee machine, hairdryer, towel, pillow, cosmetics, hangers, pen bedsheet and bathrobe these items are easily stolen most by their guests. Because inside the room where no one is watching it is easy to steal these items. According to the same source, some bizarre stolen goods include bathroom fitting, grand piano, room numbers. Unbelievable but true!

So, what luxury hotels can do in order to avoid these types of scenarios? Asset tracking software has the answer to these issues.

What is Asset Tracking Software?

Asset tracking software is used to track assets and monitor assets in order to keep them secured. It will let you know the real-time location & what is the status of your asset. Thus, once it is implemented in the hotel it will keep track of all your assets and equipment.

For the purpose of asset tracking, there are several technologies can be used:

  1. Barcode
  2. QR Code (Quick Response Code) 
  3. RFID (Radio-frequency identification) 
  4. NFC (Near field communication) 
  5. GPS (Global Positioning System) 
  6. BLE (Bluetooth low energy) 
  7. IoT (Internet of Things) 

According to your needs, you can choose any of these technologies.  Let us say you used RFID technology. So, an RFID tag is attached to your asset then all the information about the asset is filledWhenever the tag is enabled & scanned, it shows all the required informationThe benefit RFID provides is that it can scan multiple items at a time. 

What Does Other Benefits Asset Tracking Software Offer to the Hotel Industry?

Asset tracking software provides lots of benefit especially for the hotel industry such as:  


Hotels have a lot of big & heavy machine which require maintenance such as HVAC (Heating, ventilation, and air conditioning), chillers, vehicles, etc. In the hotel restaurant, there are multiple fridges (2, 4, 6 doors), burner (single, 3 range), double fryer, etc. These all pieces of equipment need maintenance on a regular basis otherwise there can be a problem. 

Once you will all the information about each equipment asset tracking software automatically will send notifications and alerts to the responsible person for each and every equipment. It notifies on a regular basis for maintenance. This also reduces the chances of an unexpected breakdown of machines and equipment. 

Increasing Asset Life

When maintenance is done on time then, it improves the efficiency of the machine and increases life also. This software enables you to monitor your asset closely. Through this software, you can identify if the asset is working as per the expectations or not. 

When you know what is happening with your assets you will be able to make a better decision in order to enhance asset life. In case if it is taking more maintenance then required, you can sell the asset or dispose of it. 

Centralized Information

A few years ago McKinsey report found that “employees spend 1.8 hours every day searching or gathering important data and information.” But, with asset tracking software in place, all information will be just a few clicks away. You don’t have to go to the storeroom to look for files & analyze if these are the ones you need or not. 


It is important to perform an audit from time to time. Audits are significant for the smooth running of the business. They give a few advantages such as an efficient work process and in making a better-informed decision. It also helps in identifying ghost assets. 

Ghost assets are those assets that are mentioned in the accounts but actually, they are missing. Due to ghost assets, you cannot evaluate the precise evaluation of the organization. 

Hence, audits help in calculating the exact value of an organization but they assist in depreciation management. 


There are several other benefits as well this software can be used for inventory tracking & controlling. If you want to optimize your daily operation workflow, improve accuracy, planning for future growth, save maintenance expenses, asset management software is very important for your hotel.

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Joe Maillet
Joe Maillet
Joe Maillet is an avid reader and a writer by heart. He is an author, freelance writer and a contributor writer, who write articles and blogs for various leading online media publications and for CEO and entrepreneurs from across the world. He keeps himself updated with the latest marketing trends and always recognized in the industry for providing solutions to B2B and B2C businesses.

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