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By PATRICK ADAMS 422 views

Your Guide for a Smooth Office Relocation

Upgrades in any shape or form are welcome with open arms in the business world. Moving up and advancing your company to the next level is a joyous occasion. With that in mind moving to the next level involves physical office relocation as the final cherry on top. Growing into a bigger shoe requires breaking in and settling period, but the transition period is not as stressful as others make it out to be. With some level-headed thinking and planning, it’s easy as one, two, or three, so let us get started!

1. Communication

Don’t just spring this decision on all of your employees at the last second. Yes, you are involved and familiar with all of the nuances from the get-go, but they aren’t. Timely notification gets everyone on the same page, which leads to the proper organization. Your employees can also plan their work around the relocation schedule and even participate. Communicating to them in advance of the impending upgrade leads to coordinated, organized action. Timely conversations keep everyone on the same page and it will make for a buttery smooth transition, making sure nothing falls thru the cracks and that no one (and nothing) gets left behind.

2. Time is your ally

When you talk to someone about relocation, their usual argument is that they are in a pinch and don’t have enough time to plan and finish it. Such situations are avoidable if you treat the starting date of the move as the one where you signed the contract for the new place. Then from that point to the actual move date, you have a definitive, fixed timeline. Using any of the free planning apps for relocation helps speed things along. During this period, you can plan for each phase and action to the details you want.  And there will be no unpleasant surprises as you kept a tight watch on the dates since you were reviewing them daily. Putting a twist on something that’s considered standard, like time crunches, and viewing them in a new light, lets you see advantages that were previously hidden. Deadline and time restrictions become project beginnings and timely resources to allocate to your liking. We all can decide what best to do with the time given to us. And in this scenario, you probably gave yourself more than enough time to plan out your move.

3. The more, the merrier

All hands on deck! Don’t view this moving process as a solitary action. All employees can pack up around their desks and workstations. They know that area best, and there is less chance of anything getting left behind. You can also cycle thru your phonebook and involve as many willing friends as you can. Or you can reach out to trusty moving services that will get the job done in no time. People view them as an expensive luxury, but when you put it all down on paper, it’s easy to see how they more than pay for themselves. Professional, experienced, and with proper tools, outsourcing this activity to them leaves you with plenty of time to devote to other, more important, actions.

4. Data protection

When you move, all focus is on the material, physical items. Overlooking all that data on your hard drives is easy because our mind forgets what it can’t see. And these material items are often more valuable than their physical stores. Backing up that precious data to any free cloud services saves you from a headache. Think of it this way. One bump or an accident can lead to a complete loss of data on any of your drives. All that hard work, info, and intel will be gone in a second, with the damages rocketing sky high. All of that is avoidable with a single click. Making a short stop and seriously considering such an investment will make the difference.

5. Deconstruction

What’s easier to move? One giant, wide and cumbersome desk, or four legs with two smaller wooden plates. Any larger item you have can be disassembled into smaller components and transported with greater ease. That way, you are saving space, reducing the risk of damages, and there’s less elbow grease involved. Loading up the moving van with parts comer drastically easier than trying to fit an entire drawer or desk. While you may be able to do this by yourself, as most of them are extremely user-friendly, inviting a trained handyman is a sure way to make this transition smooth as butter. Embarking on new adventures seems daunting when you are at the starting line. With all those new challenges to conquer while heading into the unknown, it’s easy to get discouraged. The best step you can make is the first one and getting started. Bit by bit, step by step, you will be able to see the fruits of your labor manifest before your very eyes. We wish you all the best in your future endeavors.

Patrick Adams

Patrick Adams is a freelance writer and rock-blues fan. When he is not writing about home improvement, he loves to play chess, watch basketball, and play his guitar. More than anything, he loves to spend his time in his garage, repairing appliances and creating stuff from wood.